What are the top coaching software tools? 

That’s what you’ll learn today. In today’s post, you get the best coaching software tools to help you build a successful coaching business. 

Want to learn more? Read on!

We’ll cover: 

All-in-one coaching software

Contract management software

Scheduling software

Client communication software

Business management software

Online course software

How to choose coaching software

Best all-in-one coaching software

First, let’s take a look at software that helps you run and manage your online coaching business – all in one. Video call bookings, client portals, invoicing, everything is managed in one place.

The best part? Many of these features will help you automate and create a highly efficient coaching business. (What they call “work smarter, not harder.”)

Here below is the best cloud-based coaching software to automate your coaching practice.

(Note: I don’t personally use these tools because I prefer a more customizable approach. However, all of these tools are highly recommended within the coaching industry.)

Bonsai

Bonsai is an online coaching platform tailored for coaches to help manage your coaching business. A few features include client management, session scheduling, and progress tracking. The platform also offers customizable templates, communication tools, and billing integrations to create a personalized coaching experience. 

Features:

• Free templates for proposals, forms, and contracts
• Automated invoicing and payments
• Easy onboarding and feedback forms

Price: From $17 per month.

Simply.Coach

Simply.Coach is a platform that lets you manage your coaching process, including client work and business. You can easily organize your clients’ goals with action plans and private client portals where clients can post their tasks and other homework. 

On the business side, the platform offers scheduling, invoicing, and contract tools. 

Features:

• Section to track your professional development
• Ability to craft personalized action plans for clients and track milestones
• Customizable client portals for trading documents

Price: From $9 per month.

Coaching.com

Coaching.com offers features such as invoice automation and scheduling, revenue tracking, and clients’ progress tracking. You also get access to communication tools such as in-built video conferencing and text chat functions. The platform includes marketing resources and connects its members with each other. 

Features:

• Ability to create branded client portals
• Extremely accessible with desktop and mobile apps
• Opportunity to market your business and find more clients through the online marketplace

Price: Free for coaches with up to three active clients. From $47 per month for the pro version.

Nudge Coach

Nudge Coach is an app builder that enables coaches to deliver personalized coaching experiences remotely. The idea is that you design a bespoke coaching program for both individual coaching and group coaching programs. The app then delivers a series of automated coaching cards and instant messaging.

Features:

• In-app instant messaging
• Easy to manage a group coaching program through the app
• Customizable mobile app to host your coaching program 

Price: Free up to 5 clients. From $60 per month for the premium version. 

Satori App

Satori App is a platform you can use to build custom coaching experiences. For instance, some features include creating proposals and embedding a checkout app directly on your website for easy purchasing. You also get access to automated billing features and client portals to trade documents. 

This platform does not have its own built-in video tool. 

Features:

• Automated scheduling with time-zone conversion
• Fast enrollment which allows clients to purchase your package and get started from your website
• Proposals are customizable for new clients

Price: Free for scheduling only. $15 per month for bookings only. $32 per month for the full suite of features. 

Noomii

Noomii is an online platform connecting coaches with people who are looking for personal and professional growth. As a coach, you can show your expertise, build your online presence, and attract clients. The platform’s coaching categories are: 

• Life coaches
• Business coaches
• Career coaches
• Health and fitness coaches
• Relationship coaches

Features:

• Referral scheme between coaches on the directory
• Access to live virtual events on improving your coaching skills
• Reviews section to display testimonials from previous clients

Price: Free for a basic listing. $449 per year for a premium listing. 

CoachingLoft

CoachingLoft is a platform built for coaches, providing a streamlined solution for managing and expanding their coaching businesses. You can:

• Securely store client data 
• Track client progress
• Automated invoices

And more.  

CoachingLoft also includes a public directory, so that you can easily advertise your service to new clients. Plus, CoachingLof promises to plant a tree for every subscription.

Features:

• Has a mission to plant 25k trees by 2025
• Automated invoicing and payments
• Free advertising on the public coaches directory

Price: From $1 per month if you have just two clients. Higher tiers start from $25 per month. 

Profi

Profi is a coaching platform designed to empower coaches in growing their coaching businesses. Profi streamlines administrative tasks, so that you can focus on what matters most – delivering powerful coaching experiences. 

There are plenty of features; you have in-app video conferencing tools, invoicing and payments solutions (powered by Stripe), and tools to build online courses.

Features:

• Packages for businesses of every size
• Easy to be paid via the Stripe integration
• Ability to personalize the client portals with your branding

Price: From $99 per month.

CoachVantage

CoachVantage is a flexible and easy-to-use platform for coaches to organize their businesses. Features include scheduling, invoicing, contracts with e-signatures, and client portals. What’s more, you can also sell your courses through the platform

One of the top things that makes CoachVantage stand out is the number of integrations it has. It seamlessly integrates with Stripe, PayPal, Zoom, and Google Calendar. 

Features:

• Wide range of integrations for a smooth workflow
• Ability to fully brand your materials
• Smooth automated onboarding process

Price: From $26 per month.

Practice

Practice is a business management app for both new and established service businesses. Some of its features include scheduling, client portals, and automated payments. The platform focuses heavily on automation, and you also get 100GB of free file storage.

If you upgrade from Basic to Pro, you have access to contracts with digital e-signatures, customizable branding, Zapier integration, and a custom domain.

Features:

• $1 for the first month
• Comprehensive automation geared toward service businesses
• Lifetime plans available 

Price: From $35 per month.

Quenza

Quenza is a platform designed specifically for coaches to create and deliver personalized coaching exercises and activities to their clients. You get access to a range of tools that help you tailor your content to meet each client’s needs. 

Features:

• Send and schedule homework for clients
• Drag-and-drop activities creator
• Easy progress tracker for each client

Price: From $49 per month.

Contract management software

A must-have for coaching businesses? Contract management software. You need to send, manage, and store your coaching contracts – but fortunately, you can automate the process with software. Here’s my top pick. 

Dropbox Sign

Dropbox Sign is an efficient and secure electronic signature solution. With Dropbox Sign, you can send contracts, agreements, and waivers to clients for digital signing. The tool also sends out reminders, plus stores all your documents in one place. 

Features:

• Legally binding e-signatures
• Automated reminders for pending contracts
• Ability to save templates for your coaching agreement for easy editing

Price: From $15 per month.

Scheduling software

As an online coach, your work is done through coaching calls. And that’s why scheduling software is important – this type of software eliminates the need for any back-and-forth between you and your clients. There’s one software I recommend and I’ve listed it here below: 

Calendly

Calendly is a scheduling tool that simplifies the process of booking appointments and managing your coaching sessions. With Calendly, you can share your availability, allowing clients to schedule sessions without the endless emailing back and forth. 

Calendly also offers integrations with calendar platforms including iCal, Google Calendar, and Outlook Calendar. You can set up automated reminders, customize your availability easily, and add buffer times between sessions.

Features:

• Integrations with popular calendar platforms
• Customizable booking page that you can embed into your website
• Automatic reminders for you and the client on upcoming meeting notifications

Price: From $8 per month.

Client communication software

Your coaching packages typically include coaching sessions, and coaching support in-between calls. To deliver your coaching, you need both video conferencing software and software/tools to communicate with your clients so that they can ask questions and you can share material with each other.

Here are my recommendations:

Zoom 

Zoom is my preferred video meeting tool. I use it for both one-on-one sessions and masterminds; I’ve had hundreds of attendees on some of my sessions. 

One of the best things about Zoom is its many features, while ensuring high performance. You can use features like screen sharing, annotation, and comments to run your sessions. 

Features:

• Ability to record sessions
• Up to 1,000 attendees so perfect for coaching sessions of all sizes
• Reliable share screen technology 

Price: Free version available. Pro version from $149 per year.

Loom

Loom is a video messaging tool with which you can create short video messages (either sharing your screen or with a talking head). You can use Loom to send your coaching clients messages or, if you have one, communicate with your team. 

Features:

• Ability to film your screen and your face for tutorial videos
• Simple video editing capabilities
• Advanced privacy controls including password-protected videos

Price: Free version available. Pro version from $12.50 per month.

Google Workspace

I use Google Workspaces for a lot of tasks in my business – from my business email to  organizing my calendar and storing documents and communicating with my team and clients. You have access to features like Google Drive, Docs, and Calendar – must-haves in my own business. 

Features:

• Integrates with multiple online platforms for a seamless workflow
• Easy document storage and organization
• Wide range of free document creation tools to make presentations, proposals, and spreadsheets

Price: Free version available. Pro versions from $7.20 per month.

Voxer

Voxer is a chat tool that lets you chat with your clients in between sessions. You can send text and voice messages to one or several people. 

Try what works best for you (I have other recommendations below), but I personally like Voxer as it’s an extremely simple tool. You don’t need a ton of bells and whistles for communicating with your clients – something that will divert focus from the #1 goal of your coaching program, to help your clients transform their lives. 

Plus, it’s a scalable tool, too, if you’re planning on launching group programs.

Features:

• Wide range of messaging mediums – video, photo, text, and voice note
• Possible to have large group chats for group coaching
• Desktop version available

Price: Free version available. Pro version from $3.99 per month.

WhatsApp

WhatsApp is another tool you can use for your client communication. This tool works for both individual and group coaching. You can send text and video messages, as well as multimedia like videos and images. 

One of the advantages of WhatsApp is that it’s used all over the world, so your clients might already be using it. On the other hand, if you use WhatsApp privately, you might want to use a business phone number so that you keep your personal and business messages separate. 

Features:

• Automatic custom greetings
• Personalized WhatsApp Business profile
• Sell digital downloads through the catalog feature

Price: First 1,000 conversations per month are free. After that, pricing depends on your region.

Slack

And finally, there’s Slack. Slack is different from Voxer and WhatsApp because it lets you create separate rooms. So you might have one, general thread for lead generation (to attract people to your coaching). And then a paid thread for your clients. 

You can also do calls on Slack, so that might be interesting if you’re looking for video capabilities in your communication tool. 

Features:

• Send documents securely
• Custom notifications
• Create multiple channels 

Price: Free version available. Pro version from $8.75 per month.

Business management software

You also need business management software to manage your business. Here below, I’ve listed my favorites. While some of them are applicable to all coaches, especially Basecamp is for coaches who are a bit further ahead and have already started building their team. 

Let’s dive in. 

Typeform

Typeform is a software that allows you to send out surveys. For instance, if you’re doing market research and want answers from your audience, you’d use Typeform. Or, if you want to create a coaching intake form, that’s another use case. 

You get access to hundreds of templates (marketing surveys, application forms, polls…) and an easy drag-and-drop editor. You can also integrate it with Slack, Mailchimp, Hubspot, Calendly, Notion, and more. 

Features:

• Add your branding to your custom forms
• Access to hundreds of templates
• Dozens of integrations with popular tools

Price: From $25 per month.

Basecamp 

Basecamp is a tool for team management. I use Basecamp to communicate with my team and manage projects. With this tool, you can set up tasks, share files, and manage deadlines. 

Another option for using Basecamp would be to manage your personal projects. So if you need a way to structure projects, then you can use Basecamp for that. 

Features:

• Flexible to-do lists
• Store and share files
• Dynamic schedule between you and your team

Price: From $15 per month. 

Dropbox

Dropbox is a cloud storage and file-sharing platform, which you can use to  store, sync, and share documents, photos, and videos. For instance, you might store videos (which take up a lot of storage space) on Dropbox. 

I personally use Dropbox to share content that’s hard to store elsewhere (aka videos and big images) and to share things with my team (such as deliverables).

Features:

• Syncs documents across platforms
• Accessible from tablet, desktop, and mobile
• Easy to share documents with others

Price: Free version available. Premium version from $9.99 per month.

Online course software and platforms

Finally, we have online course software. Online courses are the next natural step for coaches who want to scale after having successfully sold out their one-on-one and group coaching. 

While you have a few options for hosting your course (eg. a free platform like a Facebook group), there are course-building platforms out there that offer drag-and-drop tools. Here are the top ones.

Teachable 

Teachable, one of my long-term partners, is a really solid option for building your course. 

You can use videos, photos, graphics, and text to create your course. Then you can choose how to monetize, how to design, and how to set up your course. Teachable also includes features to sell your coaching services. 

Features:

• Easy to sync with email software
• Automated feedback quizzes 
• Drag-and-drop course builder

Price: Free version if you just have one course with a maximum of ten students. Premium versions from $39 per month.

Kajabi

Kajabi is another all-in-one platform for creating and selling online courses, membership sites, and digital products. Some of the tools included in this platform include marketing tools, payment processing, and analytics. I don’t personally use and haven’t used Kajabi. 

Features:

• Manage sales funnels
• Host your website
• Create sophisticated online courses

Price: From $149 per month.

Thinkific

Thinkific is an alternative course creation software with a user-friendly interface, customizable templates, and robust marketing features. It’s one of the best-known options out there (along with Kajabi and Teachable). While I haven’t personally used this platform, it does have a good reputation among course creators. 

Features:

• Manage memberships and group programs
• Access Thinkific Academy to learn marketing skills
• Email marketing integrations

Price: Free version available. Pro version from $36 per month.

Which coaching software is right for you?

Ultimately, how do you decide which software you’re going to use for your business? 

As a new coach you need: 

• Scheduling software
• Contract software
• Communication software
• Business management software
• Invoicing software

If you have a team, then you need team collaboration tools. And you might use tools to manage your time. 

My personal “stack” of tools (that I recommend for new coaches) are: 

• Calendly for scheduling
• Zoom, Voxer, and Google Workspace for communication
• Typeform for surveying my audience
• Basecamp for team communication
• Dropbox for file management 
• Teachable for course software

Many of these are tools I’ve used from the start – and I still use them today, even as my business is generating multiple seven figures. 

For more on my top tools, check out this short video: 

Over to you!

There you have it! These are the best coaching software tools to help your coaching business succeed. 

Want to learn more about building a sustainable and profitable coaching business?

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Learn more:

The Best Coaching Apps

The Top Coaching Tools 

Must-Have Coaching Platforms