What are the best coaching apps for your business? 

The right apps can help you create a more effective coaching business…and help you save a lot of time.

Here, you’ll learn what the BEST coaching apps are.

Want to learn more? Read on!

We’ll cover:

• Apps to manage your business
• Apps to handle client work
• Productivity apps
• Video apps
• Marketing apps
• Health and fitness coaching apps
• Career coaching apps
• Life coaching apps
• How to choose the right app for your business

What is a coaching app?

There are three kinds of apps you can use in your coaching business: 

1. Apps to support your business

These are apps that focus on productivity, scheduling, and marketing that can lift the admin load. 

2. Apps to support your coaching

There are coaching apps that allow you to deliver coaching to your clients through the platform or individual app. 

3. Apps to support your clients

Sometimes coaches use apps and platforms to help clients on their journey to stay on track. For example, if you’re a mindfulness coach, you might suggest that your clients download a specific meditation app to help them get started.

Some of the apps I personally use in my business help me:

• Connect with my students
• Schedule calls
• Market my business

So without further ado, let’s talk about some of the best coaching apps you can use today to supercharge your business. 

Disclaimer: I don’t use all of the coaching apps I mention here. Some of them I am recommending because of their reputation and reviews online. If you do want to know which tools I use, take a look at this short video:

Best coaching apps to manage your business

First, let’s talk about apps that help you manage the day-to-day of your business.

Dropbox Sign

I’ve used Dropbox Sign (formerly HelloSign) for years, an e-contract tool for managing your contracts.

With this tool, you’ll send contracts to your clients to sign electronically without having to print contracts or manage them manually.  

Dropbox Sign sends out automated reminders. The comment feature also allows you to discuss terms and update the wording in real time.  

Ultimately, this app helps you get rid of back-and-forth emails and automate contracts.

Pros:

• Automatically saves your documents in one place
• Lets you create coaching agreement templates

Cons:

• Possible glitches when sending bulk contracts

Price: Free for two contracts per month. Other plans from $15 per month.

Google Workspace

Google Workspace is my go-to for creating shareable documents. With the different tools (Google Docs, Google Sheets…), you create Word documents, Excel sheets, and presentations that you can collaboratively edit with other people. 

Pros:

• The free version includes pretty much all you need 

Cons:

• The mobile app isn’t as user friendly as the desktop version

Price: Free

Satori App

Satori is a coaching program builder. You can create custom proposals, set up automated billing, and share homework assignments in your client portals. If you’re looking to manage several admin tasks in one app, then Satori might be the right tool for you. 

Pros:

• One-click enrollment allows clients to sign up for your coaching services in half the time
• Built-in automated scheduling system

Cons:

• No video calling software for calls, so you still need an app for that 

Price: Free for scheduling only. $15 per month for bookings only. $32 per month for the full suite of tools. 

Coaching.com

Coaching.com is another all-in-one platform that offers a great mix of tools to support your coaching business on the admin and client engagement side.

This is a flexible platform that you can tailor to the way you work. On the business management side, you can schedule calls, track invoices, and conduct video calls straight from the app. Your clients also have access to client portals with milestone tracking, homework assignments, resource libraries, assessments, and more. 

Pros:

• Customizable branded client portals

Cons:

• UX requires a learning curve 

Price: Free for coaches with up to three active clients. The pro version starts at $47 per month. Unlimited clients at $97 per month. 

Best coaching apps to handle client work

These apps help you manage your client relationships, including scheduling calls and communicating with clients.

Calendly

Calendly is an app that helps you book coaching sessions without having to send emails back and forth. I’ve used Calendly since the start of my business and I recommend it to my students and audience. 

The way this tool works is that you send a link to your Calendly account, and your clients or potential clients can choose a time that works for them. 

And by integrating Zoom or Google Meet, Calendly automatically adds a call link to the invite. Plus, Calendly sends out reminders when your session is coming up. 

The free version is enough, but you can upgrade for more benefits (for example, to have access to integrations). With the pro version, you can accept payments and integrate more of your calendars.

Pros:

• Have your calendar automatically updated in different time zones
• Send automatic meeting notifications

Cons:

• Calendar integrations are glitchy at times 

Price: Free version available. Pro version from $8 per month.

10 to 8

10 to 8 is an appointment scheduling tool that allows you to automate your booking process. Whether you want to book free consultations or paid services, 10 to 8 has a secure customizable booking app. Your available times will appear in your clients’ time zone. 

The app can also be used for team activities. 

Pros:

• Good for teams
• Branded booking pages

Cons:

• All of the integrations take time to set up

Price: Free up to ten appointments per month. Pro from $7.20 per user per month.

Voxer

I have used and recommended Voxer for years. It’s a voice note messaging app that is perfect for keeping in touch with your clients between sessions.

Clients can share updates, track client progress, and ask you questions instantly with this free app. It’s end-to-end encrypted so everything you share is protected. 

Voxer is also great if you run group programs. You can have up to 500 group coaching clients in a group chat and control who speaks. So it could be a private community space where clients can talk to each other, or you can send one-way messages as part of your coaching to the group.

With Voxer, you can send texts, voice notes, photos, videos, and documents.

Pros:

• Desktop version for flexibility
• Up to 500 people in a group chat for free

Cons:

• Limited search functionalities

Price: Free version available. Pro version from $3.99 per month. 

Nudge

Ever wanted to build your own app tailored to your clients’ needs? Nudge may be the answer. You see, Nudge is an app builder made for coaches to create custom interactive coaching programs. 

How does it work? Using content cards, you plug in the core modules of your coaching program. The app will automate the content delivery so your clients can go through the program with minimal input from you. But if your clients have any questions, they can reach you instantly with the in-app messaging feature. 

Nudge is ideal for coaches with group coaching programs or course offers. 

Pros:

• Instant messaging between you and your clients
• The app can be used to create custom signature coaching programs in the app for one or more clients

Cons:

• Not always customizable enough

Price: Free up to five clients. Premium version from $60 per month.

Quenza

Quenza is a tool that lets you cut down on admin work with detailed intake forms, goal tracking, and beautiful content templates. 

Pros:

• Automated assessments and surveys
• Storage for coaching agreements, homework, and feedback in one place

Cons:

• No scheduling or video call software

Price: $49 per month for up to 15 clients. $89 for up to 50 clients. 

Coach.me

Coach.me is a habit tracking app that can help you keep your clients accountable. However, if you encourage your clients to use this app, bear in mind that the app itself has a directory of coaches.

Pros:

• Free monthly marketing training for directory members
• Habit tracker is simple to use

Cons:

• Exposes clients to other coaches at a low price

Price: Habit tracking app is free. Directory listing from $5 per month.

UpCoach

UpCoach is a great option for those with an online course or coaching community.

This app includes meeting scheduling, habit tracking, custom tasks, and client management tools. It also has a community area where your clients can share their successes. You can also host your course on the platform.

Pros:

• Scalable tools that make growing your coaching business 10x easier
• Create courses in app

Cons:

• No native calling or messaging software

Price: From $39 per month

Best productivity and habits tracking apps

These apps help you work more productively and manage your projects and time better. Read on!

Todoist

Want to boost your productivity as a coach? Todoist is adigital to-do list that works across platforms – desktop, mobile, and tablet. 

You can separate your projects into tasks and subtasks. The app has a customizable labeling and prioritization system. You can even schedule tasks and add notes, links, documents, and emails for extra context. 

Pros:

• Works across devices
• Customizable to your workflow

Cons:

• Can be glitchy on mobile

Price: Free version available. Pro version from $5 per month.

Harvest

Harvest is a time tracking app. It works across devices and keeps projects on track by helping you understand how you use your time. By identifying your biggest time sucks, or things you spend time on that don’t generate a lot of results, you can figure out the best use of your time. 

Pros:

• Integrates with all browsers
• Works across devices

Cons:

• Limited projects on the free version

Price: Free version available. Pro version from $12 per user per month.

Best video apps

For your coaching sessions, you’ll need a reliable video app. Here are my favourites.  

Zoom

Zoom is a video app that’s reliable, versatile, and integrates with pretty much every scheduling app you could ever use. Because everyone’s familiar with Zoom, it has a low learning curve for clients. You can easily run one-to-one sessions or group coaching programs with ease. 

On top of that, you can record sessions to refer back to later or share with clients. 

Pros:

• Reliable app across devices
• Host meetings with up to 1000 attendees

Cons:

• No storage included in the free version

Price: Free version available. Pro version from $149.

Loom

Loom is a great tool for sharing quick tutorials with clients (or your team).

If your coaching includes any tutorials, those are some of the examples of things you can share with Loom. Whether that’s a tutorial to use a tool or to take specific steps.  

Loom allows you to record your screen and your face at the same time. Super personal and helpful to clients.

Pros:

• Cuts down the number of meetings by making quick video tutorials
• Unlimited transcriptions on your videos

Cons:

• Free version only allows you to record for 5 minutes

Price: Free version available. Business plan from $12.50 per month. 

Best marketing apps for coaches

These apps help you market your coaching business. I’ve included social media and content creation apps. Read on!

Canva

Canva is a content creation app with which you can create social media posts, logos, and digital products quickly on Canva. 

With thousands of templates, you can customize items to fit your brand colors and fonts. You can also create short form videos and engaging story posts with Canva’s smart platform.

Pros:

• Easy to use
• Publish your creations directly to social media

Cons:

• Mobile app is glitchy and requires a lot of memory

Price: Free version available. Pro version from $12.99

Later

Do you struggle to stay consistent on social media? Later can change that. 

Later is a social media scheduling system that works across all platforms. TikTok, Instagram, Facebook, Pinterest, LinkedIn, and Twitter. You can schedule posts quickly and easily so you have a strong presence on all of them. 

If you upgrade your account, you have more analytics. You can also schedule videos and multi-photo posts. 

With unlimited media storage and easy categorization, Later is the best app for organizing and scheduling content.

Pros:

• Unlimited media storage
• Schedule automatic posts across platforms

Cons:

• Doesn’t work as well for Pinterest and TikTok (yet)

Price: From $18 per month

Tailwind

Want to dominate Pinterest? You need Tailwind. 

Though Later can handle Pinterest, Tailwind is the ultimate Pinterest scheduler. Why? Well, it allows you to add pins to your scheduling queue from any site you’re on. That means you can create automatic pins easily across devices. 

It also includes an AI caption writer to help you speed up your content creation. Tailwind has an auto scheduler for Instagram too.

Pros:

• AI ghostwriter for engaging posts
• Schedule pins anytime anywhere

Cons:

• Limited to Pinterest and Instagram

Price: Free version available. Pro version from $12.99.

Best health and fitness coaching apps

Next, let’s look at apps specifically for health coaches, fitness coaches, or other practitioners in the health niches. If you help your clients improve their health, these apps can help your clients stay on track and monitor their goals.

MyFitnessPal

My Fitness Pal is an app that helps your clients track their macronutrients and exercise. This is the perfect tool for nutrition coaches and fitness coaches. 

With a library of thousands of food items, your client simply searches for the meals or individual food they eat every day. The app will automatically calculate how many calories they’ve eaten and the nutritional breakdown. It’s easy to see calorie goals and plan meals right in the app. 

Pros:

• Huge library of foods, meals, and their nutritional breakdown
• Features that allow your clients to easily set macro goals

Cons:

• Only effective if your clients are US based

Price: Free version available. Premium version costs $9.99 per month or $49.99 per year.

My Clients Plus

My Clients Plus is a practice management product aimed at mental health practices. With this app, you can organize all your plans, assessments, summaries, and more. This is a great tool if you want a paperless solution for organizing client records. 

Pros:

• Works well for coaching teams
• Allows your work to be 100% paperless

Cons:

• Templates are more aimed at therapists, e.g., “treatment plans” or “discharge assessments”

Price: $29 per month

Best career coaching apps

Next, let’s look at an app specifically for career coaches. 

Kickresume

Kickresume is a resume builder app for career coaches to help their clients improve their resumes for job success.

You can draft cover letters, resumes, and portfolio websites. The app uses GPT-4 AI to automatically generate excellent resumes. You can also format the resume to be beautiful for humans and easy to scan for ATS systems.  

Pros:

• Works across devices
• Has effective AI resume and cover letter writing abilities

Cons:

• Some of the resume templates are a little dated

Price: Free version available. Pro version from $60 per year.

Best life coaching apps

Lastly, life coaches and mindset coaches – this is for you. These apps are excellent tools to support your clients between coaching calls. 

Remente

Remente is a wellness app that helps your clients track their motivation, productivity, and mental wellness. Part productivity, part inspiration, this app offers daily routines, to-do lists, and goal tracking. 

It’s packed with holistic health education that supports your client’s wellbeing.

Pros:

• To-do list function for increased productivity
• Resources on how to support your wellbeing

Cons:

• Not very customizable

Price: Free version available. Premium version from $3 per month.

Calm

Calm is a meditation app that helps your clients start a sustainable meditation practice. From the first listen, the app guides you through how to meditate in a practical way. 

This is a great app for meditation coaches because it helps your client keep track of their progress. There is also a wide variety of meditations for different situations. Some are even voiced by celebrities to make the app even more engaging. 

There are sleep stories and soundscapes to help clients with sleep too. Health and wellness coaches swear by this. 

Pros:

• Hundreds of meditations to choose from
• Easy onboarding process

Cons:

• Customer service is not great 

Price: $69.99 per year

PTSD Coach

If you coach people with PTSD, the PTSD Coach app could be a good tool to support your clients in between sessions. Run by the US Department of Veteran Affairs, this app is built to educate and support people with all forms of PTSD. It has a rich resource library with information on trauma, triggers, and healthy coping mechanisms. 

It also has science-backed exercises to help someone manage their symptoms in the moment. The user chooses a symptom, and the app will provide multiple coping strategies to help, from breathing to soothing images.

Pros: 

• Created by mental health professionals
• Provides instant help

Cons:

• There is no way for coaches to create and personalize separate accounts for clients

Price: Free

MasterCoach

MasterCoach is an executive coaching software. You can create, brand, and send strengths assessments from your phone to your clients. The app has a chat function to speak directly to you between sessions.

The app also offers coaching question templates to help guide your coaching conversations. This is super helpful if you’re a new coach. 

You can also track your client’s progress in real-time straight from the dashboard. And you can set reminders for future check-ins.

It’s a relatively new app so there will be new features coming soon. But it’s great support for leadership coaches and executive coaches to keep clients accountable. 

Pros:

• Free strengths testing 
• Easily track your clients’ progress in the app

Cons:

• No integrations with other software

Price: Free for clients. Coaches pay $3.99 per month.

How do you choose the right coaching app for your business?

We’ve covered a lot of coaching apps! So how do you know which is right for you? Figure out:

What are your needs? 

First, set up apps that are “no brainers” – AKA that your coaching business absolutely needs. For example, automate your contracts and scheduling with tools like Dropbox Sign and Calendly. 

Then, look at how you want to organize the rest of your coaching business. Do you want to use Google Workspaces for document sharing? (There are other options, too, like Dropbox.) 

Remember that apps are just a way to support your business to make certain processes easier – you’ll still need to build it. 

All in one? Or multiple tools?

The next question to answer is: Do you want an all-in-one tool or multiple coaching tools? 

I personally don’t use all-in-one tools because I’d rather use specialized tools that tend to come with more customization options and features. Overall, my advice is to go for the simplest option for you – and not put too much energy on choosing the right tools. After all, the main focus for new coaches should be on getting new clients. 

Over to you!

There you have it! Now you know the best coaching apps to manage your business, support your clients, and market your business. 

But finding the right tools for your coaching business is just the first step.

You also need the right strategy to create a truly sustainable and profitable business.

Want to learn more?

Get my blueprint here:

Read more: 

How to Create a Coaching Contract

How to Hold a Coaching Session